Job Summary We are looking for a sharp, organized, and proactive Executive Operations Assistant to support a busy executive in a fast-paced operations environment. This is not a basic assistant role. The right person must be able to take ownership of tasks, manage follow-ups, handle executive emails, track priorities, coordinate communication, and help keep daily operations moving with minimal direction. Key Responsibilities Manage the executive's inbox, daily priorities, task list, and follow-ups Draft clear, professional email responses with strong written English Track tasks, open items, deadlines, and follow-ups using Excel Coordinate communication between clients, the executive, and internal team members Follow up with team members to make sure tasks are completed on time Use Excel to organize information, update reports, and maintain tracking sheetsUse ClickUp or similar task management/CRM tools when needed Handle dispatching, urgent requests, and changing priorities throughout the day Requirements Experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar role Excellent written and spoken English Excel experience is required Experience with ClickUp or similar task management/CRM tools is a plus Strong follow-up, organization, and multitasking skills Ability to work independently and make smart decisions Strong client and internal communication skills Solutions-oriented, detail-oriented, and reliable Availability to work during U.S. EST business hours Ideal Candidate You are someone who can take control of a busy workflow, stay on top of deadlines, follow up with people professionally, and keep the executive organized. You do not wait for every instruction. You think ahead, solve problems, communicate clearly, and make sure important tasks are completed. Work Environment This is a fast-moving role that requires ownership, urgency, strong communication, and consistent follow-through. The person hired must be able to manage multiple priorities at once and stay organized under pressure. #J-18808-Ljbffr