Full Time Administrative Coordinator (Colombia) At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. The Role: We’re seeking an Administrative Coordinator to support daily operations for a U.S.-based court reporting agency that coordinates court reporters and videographers for legal proceedings. This role is designed for highly organized professionals who excel at managing administrative workflows, maintaining accurate records, and communicating effectively with clients. You’ll play a key role in scheduling proceedings, managing data entry, reviewing transcripts, and ensuring administrative processes run smoothly. Location: Must be in Colombia – Remote. Environment: Colombian and International Teams. Language: Advanced English (B2+ - C1). Timezone: Monday to Friday – 9:00 AM to 6:00 PM Pacific Time Contract: Non-fixed Term Colombian Contract. Requirements: Required 2+ years of administrative or operations support experience Strong data entry accuracy and attention to detail Professional written communication skills Excellent organization and time management Ability to manage multiple tasks and deadlines Preferred Scheduling or coordination experience Administrative experience in aprofessional services environment Note: Prior legal or court reporting experience isnot required . Full training is provided. Tools Used Must Haves: Microsoft Outlook Tools Nice to Haves Zoom Microsoft Teams Solaria (training provided) What Success Looks Like Accurate and timely job entry Organized inbox and professional client communication Consistent transcript formatting review Well-maintained records and administrative workflows Education: Bachelor’s degree, or equivalent experience in Business Administration, Operations, or a related field. Experience: 2+ years of administrative support, operations support, or coordination experience. Skills: Strong data entry accuracy, organization, time management, professional written communication, and ability to manage multiple tasks and deadlines. Proficiency in Microsoft Outlook required; experience with Zoom, Microsoft Teams, or similar collaboration tools is a plus. Characteristics: Detail-oriented, reliable, proactive, and comfortable working in structured administrative workflows. Responsibilities: Scheduling & Data Entry Review incoming job requests and supporting emails Enter deposition and hearing details into the scheduling system Send scheduling confirmations and Zoom invitations Ensure all job requests are processed accurately and on time Transcript Review Review transcripts for formatting accuracy and completeness Client Communication Monitor shared inboxes and respond to client emails Maintain organized email workflows Assist with team inbox coverage when needed Administrative Support Send Read & Sign reminder notices Perform quality checks on next-day scheduled jobs Prepare confirmation emails for upcoming proceedings Maintain internal records and client databases #J-18808-Ljbffr